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Building Director Guidelines
VYI requires every parent whose child is participating in volleyball to be either a Building Director, a Head Coach (assistant not acceptable), an approved volunteer, or to pay the $25 per parent per child non-volunteer fee. To become a Building Director each parent must review the following information and take the test at the Fairfax County WEB site (If you have applied for a waiver, please take the test and notify the league comissioner via email to ensure proper notification for waiver consideration). If the test is passed Fairfax County provides access to various documents needed to prove to County employees that the parent has passed the test and is aware of their reponsibilities in the gym. Please read the information below carefully before taking the test.
1. A volunteer building director (VBD) is needed to police the gyms to be sure that the gyms are protected from misuse. Volunteers are required because the added expense to Fairfax County would be too great. If VBDs do not do their job, Fairfax County will install a paid BD and will charge the program for that cost.
2. The VBD is responsible for performing facility inspections, enforcing rules and regulations, requiring participants to stay in the gym and be orderly, ensuring balls are not bounced in hallways, establishing a good relationship with school personnel, not allowing tobacco or alcohol on school property, and submitting various reports in a timely fashion. The VBD must identify himself at all times by wearing a badge.
3. The VBD should arrive at the facility about 15 minutes in advance to perform a facility inspection, including checking for such hazardous conditions as wet floors and broken or hazardous equipment. The inspection is required to set a baseline on the condition of the gym because without an advance inspection, problems in the gym can be blamed on VYI even though we may not have caused them so it is important this advance inspection be completed with a custodian, if at all possible.
4. VBDs are also responsible for ensuring a timely departure, helping to collect equipment, cleaning area, and a final inspection with a custodian.
5. Sports groups may not throw, kick or propel balls on goal, conduct scrimmages or do anything to cause damage to the gym. Programs such as baseball, softball and soccer may use gyms for conditioning. Gym users may not use any equipment except basketball goals and volleyball standards.
6. A custodian must lock and unlock doors, operate lighting and air conditioning, open and close dividers, raise or lower basketball goals and set up any miscellaneous equipment. VBDs may not do these tasks. Gym users may not use any school equipment other than basketball goals and volleyball standards.
7. Community and Recreation Services (CRS) has rules that must be followed to include: participants must park in designated areas, food or drink is not allowed in gyms, all participants must remain in the gym, participants must enter through one specified door, alcohol and tobacco are prohibited and bouncing balls in the hallways is not allowed.
8. The “Facility Opening Check Report” is filled out for each use and must be submitted to CRS each two weeks, and the “Accident/Incident Report Form” must be submitted the next business day following any incident and should include information on any scheduling conflicts, property damage, altercations, injuries, or other significant incidents causing disruption to the flow of practice or games. The “Damage Report Form” should include information on property damage.
9. The telephone number to report after hours usage conflicts and emergencies is 703-324-5515.
10. The area supervisor will visit facilities on a regular basis to inspect the facility, check in with custodians, identify the VBD by name and SSN and provide assistance and guidance as needed.
11. If a basketball rim is broken during your gym assignment notify the custodian, fill out a Damage Report, call the duty supervisor at CRS and notify your league commissioner.
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